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Add SCS-0005-v2 project governance standard #1029

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@berendt berendt commented Dec 1, 2025

Add version 2 of the project governance standard. Compared to v1, this version adds the "Conflict of Interest and Organizational Diversity" section which ensures:

  • No more than one board seat may be held by individuals from the same organization
  • Rules for handling multiple top-ranked candidates from the same organization in elections
  • Process for resolving conflicts when board members change their organizational affiliation during their term

@berendt berendt force-pushed the scs-0005-v2-project-governance branch 3 times, most recently from d4c6a0a to dee2faf Compare December 1, 2025 15:26
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fkr commented Dec 1, 2025

@berendt Imho this makes sense. Can we merge this effort with #1030 ?

garloff
garloff reviewed Dec 1, 2025
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garloff
garloff reviewed Dec 1, 2025
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berendt commented Dec 1, 2025

@berendt Imho this makes sense. Can we merge this effort with #1030 ?

Yes, that was also Jan's suggestion. I just wasn't sure how best to work on it. I'm still working on your comments. If the content here is okay, I would suggest we add #1030 here as a commit afterwards and close #1030?

@berendt berendt force-pushed the scs-0005-v2-project-governance branch 4 times, most recently from befe6b7 to 426a435 Compare December 1, 2025 16:36
@jklare jklare force-pushed the scs-0005-v2-project-governance branch from 426a435 to 1ec5ecc Compare December 2, 2025 08:01
mbuechse
mbuechse reviewed Dec 2, 2025
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mbuechse
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mbuechse commented Dec 2, 2025

I noticed two points:

  • If a change of affiliation happens and the affected members can not agree on who is to stay and who is to go, it seems like a major crisis to me, and I'm not sure if the board still has the necessary trust to proceed;
  • According to the text, if one spot is vacated and cannot be filled, that seems fine, but if it happens a second time, an extraordinary election is triggered. I think it should depend more on the size of the board, because it can be fewer people to begin with, depending on the number of nominees.

@berendt berendt requested a review from garloff December 2, 2025 11:12
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berendt commented Dec 2, 2025

@fkr @garloff Any further change requests from you? I would like to put everything that still needs to be adjusted into a commit.

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fkr commented Dec 2, 2025

@fkr @garloff Any further change requests from you? I would like to put everything that still needs to be adjusted into a commit.

@berendt: @mbuechse raised couple points in his comment.

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berendt commented Dec 2, 2025

@fkr @garloff Any further change requests from you? I would like to put everything that still needs to be adjusted into a commit.

@berendt: @mbuechse raised couple points in his comment.

Yes. Do you have anything else? I would like to make one commit with all the changes at once.

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berendt commented Dec 3, 2025

I noticed two points:

  • If a change of affiliation happens and the affected members can not agree on who is to stay and who is to go, it seems like a major crisis to me, and I'm not sure if the board still has the necessary trust to proceed;
  • According to the text, if one spot is vacated and cannot be filled, that seems fine, but if it happens a second time, an extraordinary election is triggered. I think it should depend more on the size of the board, because it can be fewer people to begin with, depending on the number of nominees.

I tried to incorporate some of the feedback in the last commit.

@berendt berendt requested review from jklare and mbuechse December 3, 2025 16:19
mbuechse
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Thanks Christian, I like the changes. They address my original concerns. I approve this, but my confidence here is rather low, so I hope others will approve as well.

berendt and others added 3 commits December 3, 2025 21:47
@berendt @fkr
SCS-0005: copy v1 without any changes to v2
a6362b3 
Signed-off-by: Christian Berendt <[email protected]>
@berendt @garloff @fkr
Add SCS-0005-v2 project governance standard
a1916a2 
Add version 2 of the project governance standard. Compared to v1, this version adds the
"Conflict of Interest and Organizational Diversity" section which ensures:

- No more than one board seat may be held by individuals from the same organization
- Rules for handling multiple top-ranked candidates from the same organization in elections
- Process for resolving conflicts when board members change their organizational
  affiliation during their term

Co-authored-by: Kurt Garloff <[email protected]>
Signed-off-by: Christian Berendt <[email protected]>
@jklare @fkr
SCS-0005: add explicit election mechanism with four or fewer nominees
3c7511c 
Signed-off-by: Jan Klare <[email protected]>
jklare and others added 3 commits December 3, 2025 21:47
@jklare @fkr
SCS-0005: add version history and extend description for v2
657a873 
* extend description for v2
* add version history to summarize changes between versions

Signed-off-by: Jan Klare <[email protected]>
@berendt @mbuechse @fkr
SCS-0005: improve wording and formatting in v2 governance standard
de0a5f1 
Clarify resignation reasons as non-exhaustive list and improve readability
of the announcement section.

Co-authored-by: Matthias Büchse <[email protected]>
Signed-off-by: Christian Berendt <[email protected]>
@berendt @fkr
SCS-0005: improve conflict resolution and vacancy rules in v2
2bd0103 
- Use objective criteria (election vote count) instead of board vote
  for affiliation conflict resolution to avoid trust issues
- Replace fixed "second vacancy" rule with minimum quorum of 3 elected
  members to account for varying board sizes
- Minor language improvements (inclusive pronouns, grammar)

Signed-off-by: Christian Berendt <[email protected]>
@fkr fkr force-pushed the scs-0005-v2-project-governance branch from f976450 to 2bd0103 Compare December 3, 2025 20:47
jklare
jklare approved these changes Dec 4, 2025
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LGTM

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@fkr fkr fkr approved these changes

@jklare jklare jklare approved these changes

@mbuechse mbuechse mbuechse approved these changes

@depressiveRobot depressiveRobot Awaiting requested review from depressiveRobot depressiveRobot is a code owner

@garloff garloff Awaiting requested review from garloff garloff is a code owner

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@berendt @fkr @mbuechse @jklare @garloff